Privacy policy.

Last Updated: 15 October 2025

Walker Central Football Club (“we”, “us”, or “our”), a registered charity (No. 1175147) based at 41 Blackwell Avenue, Newcastle upon Tyne, NE6 4DR, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By using our website, registering for our Saturday Sports Club, or engaging with our services, you agree to the practices outlined below.

1. Data We Collect

We may collect the following personal data:

  • Contact Information: Name, email address, phone number, and postal address (e.g., when you register a child for our Saturday Sports Club, volunteer, or contact us).

  • Player Information: Child’s name, date of birth, and medical details (e.g., allergies or conditions) provided via registration or medical forms.

  • Donation Information: Name, contact details, and payment information (processed securely via third-party platforms like Stripe) when you donate or sponsor.

  • Website Usage: Non-personal data like IP addresses, browser type, and pages visited, collected via cookies (see Section 5).

  • Social Media: Information you share when interacting with our social media pages (e.g., Facebook, X).

2. How We Use Your Data

We use your data to:

  • Manage registrations for our Saturday Sports Club and other activities at Monkchester Road.

  • Communicate with you about events, fixtures, or updates (e.g., via email or text alerts).

  • Process donations or sponsorships to support our charitable activities.

  • Ensure player safety (e.g., using medical forms to inform coaches of health needs).

  • Improve our website and services (e.g., analyzing usage data). We process data based on legitimate interests (e.g., running our club), consent (e.g., email sign-ups), or contractual necessity (e.g., processing donations). We never sell or share your data for marketing purposes.

3. How We Store and Protect Your Data

  • Storage: Data is stored securely on password-protected systems (e.g., Google Sheets for registrations) and paper forms (locked at our office). Digital payment data is handled by trusted third parties (e.g., Stripe).

  • Retention: We keep personal data only as long as necessary (e.g., registration data for the duration of a player’s involvement, financial data for 7 years per HMRC rules).

  • Security: We use encryption, access controls, and regular reviews to protect data. Our staff and volunteers are trained in data protection.

4. Sharing Your Data

We may share data with:

  • Coaches and staff to manage sessions and ensure safety (e.g., medical details).

  • Third-party processors (e.g., Stripe for donations, Google for forms) who comply with UK GDPR.

  • Regulatory bodies (e.g., Charity Commission) if legally required. We do not share data with third parties for marketing and ensure all partners meet UK data protection standards.

5. Cookies and Website Tracking

Our Squarespace website uses cookies to enhance your experience (e.g., remembering preferences) and collect analytics (e.g., page visits). You can manage cookie preferences via your browser settings or our website’s cookie banner. Non-essential cookies (e.g., analytics) require your consent.

6. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data (via a Subject Access Request).

  • Request correction or deletion of your data.

  • Restrict or object to processing.

  • Withdraw consent (e.g., for email updates).

  • Lodge a complaint with the Information Commissioner’s Office (ICO). To exercise these rights, contact us at alfsameday@me.com or 07761 043589.

7. Third-Party Links

Our website may link to external sites (e.g., Facebook, Charity Commission). We are not responsible for their privacy practices. Please review their policies before sharing data.

8. Children’s Data

We collect limited data from children (e.g., name, age, medical details) via parental consent for our Saturday Sports Club. We take extra care to protect this data, sharing it only with coaches for safety and session management.

9. Changes to This Policy

We may update this policy to reflect legal or operational changes. Check this page for the latest version (dated above). Significant changes will be communicated via email or our website.

10. Contact Us

For questions or to exercise your rights, reach us at:

  • Email: alfsameday@me.com

  • Phone: 07761 043589

  • Address: Walker Central Football Club, 41 Blackwell Avenue, Newcastle upon Tyne, NE6 4DR

Thank you for trusting Walker Central FC with your data. We’re dedicated to keeping it safe while bringing football to our community!